: Non-profit asked for editable file I recently volunteered, not as a graphic designer, at a non-profit organization helping cancer patients but they knew I was major in graphic design. Since
I recently volunteered, not as a graphic designer, at a non-profit organization helping cancer patients but they knew I was major in graphic design.
Since they knew I was a graphic design major, they asked me to help them with their presentation board because they had an event coming up in 2 days. What they had was printed texts, some clip art pictures, and glued them on the board. I told them what I usually is design a poster on computer and print it out.
Because time was sensitive and it was my first project designing for a non profit organization without charge, I didn't think about writing a contract. I thought the project was just for that event.
After my poster was approved by them, I printed it out for them. Couple hours later after meeting with them and gave them the poster, I got an email from them asking for the pdf file of the poster and editable file for the future because they like it.
Personally, I'm very hesitate to give an editable file because it was my work.
From reading some articles about designing for non-profit on the website, a contract and invoice is needed to protect both parties, the designer and the organization/company. I assumed that my work was pro-bono for the organization.
Because I don't have contract with them, I want to know what is the best step I should take now? Would it be proper for me to give them an invoice with 100% discount now? Should I write a contract for them although i didn't presented at the first place?
The reason I want to write an invoice is because the design of the poster looks pretty simple and easy but I put 12 hours on it. They thought that I came up with the concept and the layout of the poster pretty easily, which wasn't true.
They also asked me to print another 2 posters for them. Which I'm a little hesitate because 13x19 epson matte paper and epson ink aren't cheap for me.
Any advice?
I don't want to look unprofessional! sigh
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According to my understanding of US Copyright law, (I am not an attorney) the artist owns the rights to all work except under 10 specific instances. Well, 11. The 11th being you agree to give away those rights. The other 10 items deal primarily with being an employee, audio/visual work, work for hire, tests, and parts of a "collection" (such as illustrations in a book or other similar items where the artists work is only a piece of the "whole").
More detailed answer about ownership here: graphicdesign.stackexchange.com/a/28014/3270
From your post nothing would seem to fall under these 10 items. So, you own the rights to your work. Whether or not you wish to relinquish those rights is your call.
Related questions:
Delivering a graphic design to a customer
How and when to transition from pro-bono to paid work, and how to ask to be paid?
Is it okay to attempt to retract pro bono work?
How do you explain the value of native files to an uneducated client?
If I were in this situation, I would politely explain that I donated one poster and the rights to use that poster. I am not donating unlimited printing, and native files for further editing. Relinquishing all copyrights to the work is more than I am comfortable donating. If they'd care to discuss pricing, I'd be happy to. (Non-profit does not mean "no money" although the organizations really want you to think it does.)
In the end, it is your donation and you determine what you will and will not give away. There is absolutely nothing "unprofessional" about explaining your rights and what you will and will not relinquish.
No part of this answer should be seen as legal advice.
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