: InDesign: workflow for translating texts I have quite a large document, a product catalogue to be specific, which I have to translate. I tried doing this manually and exporting to RTF, which

@Reiling762

this is Stefano and I am Co-Founder at Redokun (the tool Loic suggested).

There are a couple of ways to translate an InDesign file, and they generally go throw the IDML file format.

There are also some workflows you should avoid. Many people use scripts, plugins, or copy/paste the translations manually from a Word/Excel file but:


Copy/Paste - Besides being time-consuming, this method might be very inaccurate, especially when working with languages that you don't know well.
Scripts - I am a huge fan of scripts. Before starting Redokun I had a script that exported the sentences and then copied the translations back. The issue with scripts again is accuracy. InDesign has lots of features and people use them in many different ways. The developer generally doesn’t have access to any data to understand the script’s performance or where it fails. To me it happened a few times that not all the text was imported or exported.
Plugins – They generally are quite powerful, but if you find yourself dealing with an issue, the developer doesn’t have access to your system and your files, so support can be very difficult and time-consuming. They also lack many important features that you want to have when translating a file (like Translation Memories, import/export of TMs, basic collaboration features, etc.)
InCopy – Many times I've seen InCopy suggested around the web. However, InCopy is not the right tool for this task. It doesn't have the right features. And it takes so long to set it up! And after that you're not even sure that all the segments have been selected (and will be translated).


The right way would be:

Create your document to be translation-friendly (https://indesignsecrets.com/tips-multilingual-indesign-projects.php) – it might seem trivial, but your InDesign file has a lot of impact in the translation result!
Export the document in IDML and then:


If you don't care about having control over the translation of your document, you can ask your translators to take the IDML and give you back a translated IDML file. In this case I'd suggest you to send them also a PDF of your document.
Otherwise, you can use a tool for translators (They can handle IDML files) and send an XLIFF file to your translators. Trados is the most used – but the learning curve is steep – you need a course to learn how to use it.
Or if you want an easy to use solution you should try Redokun (https://redokun.com) – we offer a free 14-day trial.


After you upload an IDML document in Redokun, you can translate the text online (with our Web tool) or offline (you export an Excel or XLIFF file) and then generate a new translated IDML file.

The advantages with Redokun are that you can deal with the translation very easily but you can also deal with last-minute changes or updates in seconds – they are quite frequent.

A fellow InDesign user once told me "We all know that the word 'final' does not mean the same thing to a designer as it does to a translator!"

Vote Up Vote Down

@Shanna688

I do this regularly, not the actual translation part but typesetting an EN master into multiple languages received from the client. What i would do is set up 2 layers, 'Artwork' for photos/logos/etc and 'EN' for the english master layer (text only layer). Then i would duplicate the EN layer in InDesign and typeset any new language on a separate layer, which will have some advantages further down the road.

Vote Up Vote Down